Wholesale
Bexley Trade
Invoice processing for a 40-branch wholesaler
Three-way matching ran on a shared inbox and took two people most of a week. The agent clears the clean 92 percent; the exceptions still reach a human, and we costed them before the pilot started.
50
hours returned monthly
3.4
months to payback
92
percent accuracy
40
exceptions a month
Bexley Trade received about five hundred supplier invoices a month across forty branches. Three-way matching against purchase orders and goods-received notes happened in a shared inbox, and two people spent most of a week on it every month.
What we agreed before building
The agent extracts line items, matches them against the purchase order, and posts the clean ones. Anything where the line total disagrees by more than a set tolerance, or where the supplier is new, goes to a person instead. We set that confidence floor before a line of code was written.
What it actually cost
Ninety-two percent clear automatically. The remaining forty a month still reach a human, and they take longer than the original task because someone is now checking the agent’s working. Priced in, payback moved from 2.9 months to 3.4. Bexley signed on the 3.4.